Privacy

Privacy policy

This Privacy Statement describes how Helsinki Foodstock Oy (Business ID: 1560073-8) processes personal data, what personal data is collected, for what purposes the data is used for, and to whom the data may be disclosed.

Helsinki Foodstock Oy is committed to protecting the privacy and personal data of data subjects. In processing personal data, Helsinki Foodstock Oy complies with the EU’s General Data Protection Regulation (2016/679) and other applicable legislation pertaining to privacy and the processing of personal data. This Privacy Statement applies to all services, applications, systems and channels offered by the company and the processing of personal data of Helsinki Foodstock Oy’s stakeholders.

As defined in the GDPR, “personal data” means any information relating to a data subject, who can be identified, whether directly or indirectly, from that information. Data from which the data subject cannot be directly or indirectly identified is not considered to be personal data.

Controller

Controller: Helsinki Foodstock Oy (Business ID: 1560073-8)
Contact information: Verkkosaarenkatu 5, 00580 Helsinki

Helsinki Foodstock Oy’s data protection officer is Otto Puttonen
Contact information: info@foodstock.fi

Purpose and legal basis for processing personal data
Helsinki Foodstock Oy primarily processes personal data for the following purposes:

• managing stakeholder relationships
• ordering and delivering products and services
• personalising products and services, personalised customer service regarding products and services, targeted customer communications and recommendations, tracking the use of services
• marketing communications and the targeting thereof
• compiling statistics and processing data for purposes such as the creation of statistical analyses to support business development and improve the product and service offering
• internal reporting
• performing rights and obligations arising under the applicable legislation
• risk management and preventing misuse
• protecting the assets of Helsinki Foodstock Oy and the safety of stakeholders

 

The processing of personal data is based on the data subject’s consent, a contractual relationship between the controller and the data subject, or the controller’s legitimate interest. With regard to statutory obligations, a contractual relationship, reporting and ensuring safety, the processing of personal data is also based, where applicable, on statutory obligations and compliance therewith. The data subject has the right to object to the processing of personal data, which is based on a legitimate interest. More information is available upon request.

When personal data is processed for the purpose of electronic direct marketing, electronic direct marketing is, in accordance with the law, based on consent, which the data subject may withdraw at any time.

Retention of data

Helsinki Foodstock Oy only retains personal data for as long as necessary to fulfil the purposes specified in this Privacy Statement, unless keeping the personal data longer is required by the applicable legislation (e.g. due to responsibilities and obligations arising from specific legislation or reporting obligations) or in case the company needs the data to establish, exercise or defend legal claims.

Data concerning customer identification will be retained for as long as required by legislation.

When personal data is no longer needed for the above-mentioned purposes, it is erased within a reasonable time or rendered anonymous in such a way that individuals cannot be identified, directly or indirectly, from the data.

Helsinki Foodstock Oy processes personal data in a way that ensures the appropriate level of protection of personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage. Appropriate technical and administrative safeguards are used for the protection of personal data. Based on the Finnish Employment Contracts Act and contractual terms of confidentiality, all parties processing personal data are bound by professional secrecy regarding personal data processing matters.

Disclosure

Personal data may be transferred between companies belonging to Kotipizza Group (which Helsinki Foodstock Oy is a part of) for the purposes specified in this Privacy Statement and in accordance with the requirements stipulated by the legislation governing data protection.

The disclosure of names and addresses for the purpose of direct advertising, other direct marketing, opinion polls, market surveys and other comparable activities is subject to the data subject’s consent. Data is not disclosed regularly, nor without the data subject’s consent, except within the limits stipulated by the applicable legislation.

Data transfers outside the EU/EEA

We mainly process data in the European Union and European Economic Area (“EU/EEA”), but data may also be processed outside the EU/EEA. In the event that personal data is transferred outside the EU/EEA, we ensure the lawfulness of the transfer of personal data by means of an appropriate safeguard mechanism, such as using the European Commission’s model contract clauses. Further information regarding the transfer of personal data and the protection mechanisms used is available upon request.

Rights of the data subject

Within the framework permitted by law, the data subject has the following rights concerning the processing of personal data:

• The right to be informed about our processing of personal data: you have the right to know what personal data Helsinki Foodstock Oy has on you, what we utilise it for and in what ways we process your data.
• The right of access to our data: you have the right to know whether we are processing your personal data. If we are processing your personal data, you have the right to receive a copy of this information, unless we have a legal reason to refuse to do so.
• The right to request rectification or erasure of data: if necessary, you have the right to request that Helsinki Foodstock Oy rectify or erase any incorrect, unnecessary, incomplete or, otherwise, inaccurate personal data concerning you.
• The right to prohibit or object to the processing of data: you have the right, within the legal framework, to prohibit Helsinki Foodstock Oy from processing your personal data.

 

By providing this description, we aim to give a comprehensive picture of our privacy practices regarding the processing of personal data in our operations. If, even after this, any part of the way in which we process personal data remains unclear, we have failed in our efforts. You can then request more detailed information by sending your question by e-mail to info@foodstock.fi.

You can submit a request concerning your data protection rights to Helsinki Foodstock Oy either by e-mail or post. Contact information. Each request will be responded to within a reasonable time after receiving the request and identifying the person. The response will be sent to the person’s confirmed address.

Compliance with data protection legislation in Finland is supervised by the Data Protection Ombudsman. For more information on your rights under data protection legislation, please visit the website of the Office of the Data Protection Ombudsman tietosuoja.fi/en/know-your-rights. If necessary, you can submit a complaint to the Data Protection Ombudsman regarding the processing of your personal data. tietosuoja.fi/en

Changes to the Privacy Statement

Helsinki Foodstock Oy continuously develops its services and may, due to this, update this Privacy Statement from time to time as necessary. Changes may also be made in response to changing data protection legislation. We encourage you to review this Privacy Statement periodically.

Cookies

Our website uses cookies to enable certain functions and collect usage-related statistics. A cookie is a small text file placed on the user’s device by a web browser unless the user has blocked cookies. We use cookies to collect statistical information on how the website is used in order to develop the online service. Such information includes e.g. visitor counts, page popularity, what page the user moved from to the service, the most commonly used search words and browsers. The information collected on user visits include e.g. the time of day of the visit, the pages that were accessed, the user’s browser and the operating system. We use the information to analyse the quality and usability of the website and for targeted advertising with the help of the Google Analytics service.

No personal data on users is stored by the cookies. By visiting the website, you consent to the use of cookies on your device. You can manage your use of cookies by changing your browser’s settings. You can block the use of cookies, allow them to be used only upon request or have them deleted after your browser session has ended. However, please remember that if you block the use of cookies, this may cause deficiencies in the functionality of the website.

The page also includes third-party plug-ins, such as sharing buttons or embeds for social media platforms. The cookies associated with such third-party plug-ins, and their terms of use, are the responsibility of the service provider in question.